Systems, Processes + Automation Tools to Help your Business Flourish

Hopefully, you are so ridiculously passionate about what your business creates, sells or offers that you just love what you do and throw yourself wholeheartedly into it, it doesn’t feel like work at all and things for the business goes from strength to strength. That’s the plan, right?

Before you know it business is booming and you wonder where all the time you used to have in the early days has gone. This is where having some simple systems, processes and automation tools in place to keep things running smoothly, will give you some time back into your day for the fun, bigger picture stuff and to keep your sanity intact. 


GET SCHEDULING YOUR SOCIAL CONTENT

You can still keep your content authentic, on brand and relevant when you schedule content but by using a tool like Later has so many advantages:

  • Use your time more effectively. By sitting down when you are feeling creative and inspired means you can just zone into planning a week or a months worth of content in an hour or two rather than struggling every day for half an hour to think of a good idea of something to post when you’re less inspired. 

  • It encourages you to plan and be a bit more strategic. This is in terms of your written content but also the visual appearance of your posts, being able to see a week or month ahead means you can ensure you keep to a theme or pattern of varied content to keep your audience engaged. 

  • You can share the workload with your team. If there is more of you in the team this allows everyone to contribute but  keeps everything in one place for approval.

USE A TASK LIST THAT ACTUALLY HELPS YOU GET STUFF DONE

Where is your current place to keep a To Do list? Back of your hand, scrap piece or paper, notebook that no one else can see, in your inbox so you dread looking in there? A task list in Asana keep things all in one place, separated up into projects and shared out amongst your team. Do you feel a weight off your shoulders already? You should get sharing those tasks around and get everything noted down in one place. 


BE SMART ABOUT YOUR DOCUMENTS AND FILING SYSTEM

Having one place where you and your team save documents will save you time in the long run. It will mean everyone can access what they need to, no duplicates will be made (fingers crossed) and you will save time having to send files back and forth to everyone. 

As far as Google Docs are concerned, having a ‘Base Doc’ that has links to other documents, useful websites, your login details that you forget - A one stop shop for you and your team - An absolute god send! 

PLAN YOUR TIME TO WORK FOR YOU

As mentioned with the social media scheduling, grouping your time together and focusing on one thing at a time rather than flitting between 100 things with a mixture of emails in between will be much more productive. 

Physically blocking out the time in your calendar with tasks will mean you can plan how your day will look ahead of time, adding in specific jobs that have a deadline which means you can hopefully plan according to your mood, life and other commitments - well, that’s the plan anyway!